PROOFHUB INTEGRATION · BUILT FOR EVERYTHING ELSE

ProofHub integration that reaches the systems other tools can't.

Q: What systems can Rayven connect ProofHub to?

Rayven connects ProofHub to 600+ systems including [HubSpot CRM](/solutions/data-integration-platform/crm-integration/hubspot-crm-integration), [Salesforce](/solutions/data-integration-platform/crm-integration/salesforce-sales-cloud-integration), [Xero Accounting](/solutions/data-integration-platform/accounting-software-integration/xero-accounting-integration), [QuickBooks Online](/solutions/data-integration-platform/accounting-software-integration/quickbooks-online-integration), Bynder, Dropbox + branded client portals.

Connect ProofHub to every system + workflow your business runs on - turn projects, proofs + tasks into real-time operational intelligence + AI-ready insight.

240+

deployments live

600+

fast-track connectors

3 wks

average deploy

66%

faster than DIY

Get my ProofHub integration plan → Talk to us

★★★★★5/5 · 140+ reviews Australian-built 99.9% platform uptime

Live demo · Claude querying ProofHub + ops via Rayven MCP

What's the status of the CRM (deal won) → ProofHub flow today?

All flowing. Deal won creates the ProofHub project is live. No blockers flagged.

CRM (deal won)ProofHub

Trusted by 240+ teams across Australia + globally

THE REALITY

ProofHub is brilliant at what it does. Useless at everything else your data needs to touch.

Flat-fee + simple API are great for SMB; what's missing is everything outside ProofHub. CRM-to-project + time-to-invoice happen by hand. Native client portal lacks branding. AI projects stall because ProofHub's simpler API surface needs more orchestration than mature platforms.

The integration tool you've already tried probably can't fix it.

What Zapier + iPaaS reach

SaaS-to-SaaS. Useful, until it isn't.

Connectors for ProofHub, Slack + a thousand other SaaS apps. Cheap + fast for the easy half of integration. Where they hit a wall:

CRM driving project creation when deals close
Accounting reading time + project completion for invoice + cost rollup
DAM + creative review tools augmenting ProofHub's native proofs
Customer + client portals showing live project + proof state with branding
Data warehouses + AI agents reading task + proof history across the team

What Rayven reaches

CRM, ERP, support, time + AI. One platform.

The integration platform built for what other tools can't (or won't) reach - plus an AI data fabric, MCP server + app builder layered on top. Australian-priced.

ProofHub + every CRM, ERP + accounting system
Support, engineering (GitHub, Azure DevOps) + time-tracking platforms
Files, time + billing, GitHub, ERP, CRM + custom-built connectors
Real-time bidirectional sync, tier-aware + rate-limit-safe
AI Data Fabric, MCP, automation + custom apps included

WHAT YOU CAN BUILD

ProofHub + Rayven: AI, automation + tools that reach every system you run.

6 examples of what Rayven customers run on ProofHub + integrated systems. Built in weeks, not months.

CRM (deal won) → ProofHub

Deal won creates the ProofHub project

Closed-won deals in HubSpot CRM or Salesforce auto-create a ProofHub project from template with tasks, milestones + client invited.

Anything that needs my attention right now?

3 items. 1 deal stuck, 1 account flagged, 1 task overdue.

ProofHubCRM (deal won)

ProofHub (time entries) → Accounting

Time triggers invoice

Billable time entries flow into Xero Accounting or QuickBooks Online as invoice lines. SMB AR runs without spreadsheets.

Which won deals are stuck pre-invoice?

3 stuck. 2 drafts in accounting, 1 awaiting PO. Auto-finalise?

ProofHubAccountingXero

ProofHub → CRM + client portal

Project status back to revenue + client

Task moves, proof approvals + milestone progress flow back to CRM stage + a branded client status portal that replaces ProofHub's native client view.

Reconcile duplicate accounts across the stack.

4 duplicates resolved. Canonical record published. Audit logged.

ProofHubCRM + client portalERP

DAM / creative tools → ProofHub

Cross-DAM creative review

Creative assets from Bynder, Dropbox + shared drives attach to ProofHub proofs automatically. Version history preserves; review cycles speed up.

Anything that needs my attention right now?

3 items. 1 deal stuck, 1 account flagged, 1 task overdue.

ProofHubDAM / creative tools

ProofHub → Data warehouse + AI agents

Proof + task state, AI-ready

Every project, task, proof + time entry streams into Rayven's data fabric. AI agents query live slip risk, proof bottlenecks + utilisation across the team.

Any production delays linked to open opportunities?

2 delays. Line 3 down 4 hrs, batch 88 short 14 units.

ProofHubData warehouseMES

HR + onboarding → ProofHub

Onboarding orchestrated

New-hire + termination events flow into ProofHub onboarding projects + IT deprovisioning. No spreadsheet handover.

Status check - is everything in sync?

All current. Last sync 38 seconds ago, no backlog.

ProofHubHR + onboarding

BEYOND INTEGRATION

Integration is the start. Here's what comes with it.

Rayven isn't just a ProofHub connector. It's the operational software platform underneath - so once ProofHub is connected, four more capabilities come online by default.

AI-ready data layer (AI Data Fabric)

ProofHub data joined with ERP, IoT + legacy - contextualised, unified + structured so AI models, agents + tools can use it without ETL prep work.
Learn more →

Live AI access (Rayven MCP)

Claude, ChatGPT + Gemini get live, governed access to ProofHub + every other connected system. Your AI stops guessing - cites real ProofHub records + numbers.
Learn more →

Automation + AI agents

Workflows + AI agents act on ProofHub data without human intervention - escalate at-risk accounts, trigger operational work, auto-update forecasts, draft customer comms.
Learn more →

Custom apps + portals

Unified customer portals, ops dashboards, mobile field apps, partner portals - built on top of integrated ProofHub data. No separate BI tool, no separate dev stack.
Learn more →

All on top of your existing stack. No rip + replace. ProofHub stays ProofHub. Rayven works on what you've already built. Specifically tuned for ProofHub polling/webhook augmentation + proof-state preservation.

The Rayven

AI Data Fabric

MULTIMODAL DATA IN

THE RAYVEN PLATFORM

AI CAPABILITIES OUT

SCADA + OT

Databases

Streaming Feeds

IoT + Sensors

Documents + PDFs

Video + Images

Audio + Voice

Manual + Forms

APIs + Webhooks

AI Agents

Predictive AI + ML

Conversational AI

Real-time Training

AI-led Execution

Multimodal AI

Anomaly Detection

Forecasting

Vision + Edge

Gen AI Summaries

PROOFHUB INTEGRATION · WHICH PATH

Pick the right tool for your stack.

ProofHub integration looks different at every scale. Honest comparison of the four common paths - Rayven only wins on some of them.

Capability

Rayven

Zapier · Workato

MuleSoft · Boomi

Build it yourself

ProofHub to other SaaS

Yes

Best in class

Yes

DIY effort

ProofHub to OT / SCADA / IoT

Yes

Custom build

Months of work

ProofHub to legacy DB / files / FTP

Yes

Partial

Yes

DIY effort

Real-time, tier-aware + rate-limit-safe

Yes

Throttled / paid

Yes

Hard to get right

ProofHub REST + polling/webhook augmentation

Built in

No augmentation

Custom build

Hard to get right

AI-ready data layer + MCP for AI

Built in

Custom apps + portals on connected data

Built in

Not included

Separate product

Build it

Australian-built · sovereign deploy

Available

US-hosted

Configurable

You decide

Cost vs enterprise iPaaS

Significantly lower

Cheap at low volume

Premium pricing

Internal cost

Time to live

2-12 weeks

Days · per Zap

3-9 months

6-18 months

WHY RAYVEN · NOT JUST ANY CONNECTOR

The integration is the easy bit. The platform + team behind it is the difference.

240+ DEPLOYMENTS

Platform + team. One commercial.

Not five vendors stitched together. Rayven is the platform AND the Australia-based expert team that scopes, builds + supports it. One commercial. No licence stacking, no finger-pointing.

PROOF + POLLING NATIVE

Built for ProofHub's lighter API surface.

Rayven wraps ProofHub's REST API with production-grade polling, change-detection + webhook augmentation natively. REST + polling/webhook hybrid with proof-state preservation drives real-time sync of projects, tasks + proofs into CRM, accounting + AI - same outcome as mature-API platforms.

5/5 · 140+ REVIEWS

We stay after go-live.

No handoff. No disappearing. Rayven is a long-term partner when your ProofHub evolves, your stack changes, or you push further. 24/7 support. Same team, same platform, same commercial.

AUSTRALIAN SOVEREIGN

Built here. Delivered here.

Australian-built, Australian-delivered. Deploy as cloud, private cloud or sovereign-hosted for government + regulated workloads. Your ProofHub data, your residency, your rules.

FAQS

The questions ProofHub admins, RevOps + IT ask first.

If you're evaluating Rayven for ProofHub integration, these are the things worth knowing before booking a call.

The 30-minute call covers

Your ProofHub + connected stack today
What's reachable + which systems to bring in first
Live walkthrough of Rayven against your scenario
Time, scope + delivery estimate
Honest read on whether Rayven's the right fit

What is ProofHub integration?

ProofHub integration is the practice of connecting ProofHub to the rest of your business stack - CRM, accounting, DAM + AI - so project + proof state is visible everywhere it matters. Rayven delivers ProofHub integration as part of an AI data fabric, wrapping ProofHub's simpler API surface with production-grade orchestration.

How does Rayven connect ProofHub to other systems?

Rayven uses ProofHub's REST API for real-time bidirectional sync with polling + webhook augmentation where the native API doesn't ship events. Projects, tasks, proofs, time + custom fields all flow as first-class integration events. See the Rayven Platform for how integration + data layers fit together.

What systems can Rayven connect ProofHub to?

Rayven connects ProofHub to 600+ systems including HubSpot CRM, Salesforce, Xero Accounting, QuickBooks Online, Bynder, Dropbox + branded client portals.

How long does ProofHub integration take with Rayven?

Most ProofHub integrations go live in 2-12 weeks. A single ProofHub-to-CRM or time-to-invoice flow runs in 2-3 weeks; an SMB or services fabric with DAM + AI + branded client portal on top runs 6-12 weeks. Choose DIY, done-for-you or hybrid delivery.

Does ProofHub have a native API? Why does Rayven add value on top?

Yes - ProofHub ships a REST API. Rayven adds value because production sync needs more than a connector: webhook augmentation where native events don't exist, polling + change-detection orchestration, proof + approval-state preservation + the AI/agent + branded portal layers on top. Read more in how Rayven works.

What are the most common ProofHub integration use cases?

Top use cases are deal-won-to-project, time-to-invoice, cross-DAM proof flow, branded client portals + AI on proof bottlenecks. See the automations above for specifics.

What are the technical specifics of ProofHub integration with Rayven?

Rayven uses ProofHub's REST API with polling + webhook augmentation for real-time bidirectional sync where the native event surface doesn't ship out of the box. Rate limits + change-detection windows managed natively via batching, queuing + back-pressure so SMB workspaces never throttle out. Projects, tasks, proofs (review + approval state), milestones, time entries, discussions + custom fields are preserved through the integration with field-level mapping into CRM, accounting, DAM + AI targets. Proof + approval state preserves through sync so downstream systems see review cycles, not just task status. Polling + change-detection orchestration runs at sub-minute granularity where webhooks aren't available. Bulk loads use cursor pagination where supported + windowed polling elsewhere. Validated against ProofHub Essential + Ultimate Control plans. Native chat + announcements integrate alongside structured task data so AI agents reason over team conversation context beside formal task state.

Give AI agents all your data.

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Overview

We Partner With

Library

Our Company

ProofHub integration that reaches the systems other tools can't.

ProofHub is brilliant at what it does. Useless at everything else your data needs to touch.

SaaS-to-SaaS. Useful, until it isn't.

CRM, ERP, support, time + AI. One platform.

ProofHub + Rayven: AI, automation + tools that reach every system you run.

Deal won creates the ProofHub project

Time triggers invoice

Project status back to revenue + client

Cross-DAM creative review

Proof + task state, AI-ready

Onboarding orchestrated

Integration is the start. Here's what comes with it.

AI-ready data layer (AI Data Fabric)

Live AI access (Rayven MCP)

Automation + AI agents

Custom apps + portals

The five-layer operational platform your ProofHub integration runs on.

Pick the right tool for your stack.

The integration is the easy bit. The platform + team behind it is the difference.

Platform + team. One commercial.

Built for ProofHub's lighter API surface.

We stay after go-live.

Built here. Delivered here.

The questions ProofHub admins, RevOps + IT ask first.

The 30-minute call covers

What is ProofHub integration?

How does Rayven connect ProofHub to other systems?

What systems can Rayven connect ProofHub to?

How long does ProofHub integration take with Rayven?

Does ProofHub have a native API? Why does Rayven add value on top?

What are the most common ProofHub integration use cases?

What are the technical specifics of ProofHub integration with Rayven?

ProofHub + AI integration.In weeks, not months.

ProofHub + AI integration.
In weeks, not months.