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Digitise Data Collection + Fieldwork.

Digitise how operational data is captured in the field. 

   Get custom apps to capture data, photos, video, sound + more
   Instantly sync operational data from field to office, systems + reports
   Replace paper and spreadsheets with reliable, real-time records

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SME + Enterprise organisations rely on Rayven:

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Your field data is messy, slow, inconsistent + inaccurate.

Rayven digitises it + puts real-time, reliable records at your fingertips.

Ops teams are still using paper, spreadsheets + disconnected tools to collect data onsite. Information is captured in different ways, gets lost between devices, or has to be reworked and re-entered - causing delays, errors, and frustration.

Rayven replaces manual processes with simple, digital data capture and custom field apps that are purpose-built for you. Teams can use any device to collect, upload + share consistent records - from forms and files to photos and signatures - so you always have what you need, right when you need it.

Connects to your systems  |  Works On + Offline  |  Built for Industry

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Have manual data capture / fieldwork problems? Fix them in weeks:

1

Lost or incomplete records?
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Lost or incomplete records?
 

 

Rayven ensures everything is captured.

All forms, files, photos + signatures are collected and stored securely - nothing gets missed.

2

Delayed data + manual chasing?
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Delayed data + manual chasing?
 

 

Rayven syncs instantly, everywhere.

Data captured in the field is available to office and field teams in real-time, wherever they are.

3

Errors + inconsistent reporting?
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Errors + inconsistent reporting?
 

 

Rayven standardises how you collect.

Smart forms and workflows ensure everyone captures information the right way, every time.

4

Rework + duplicate data entry?
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Rework + duplicate data entry?
 

 

Rayven enters it once, uses it everywhere.

Data is entered once onsite, then pushed automatically to your systems - no more double handling.

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Approvals + compliance bottlenecks?
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Approvals + compliance bottlenecks?
 

 

Rayven automates sign-offs and tracking.

Review, approve + track records with automated workflows that keep you compliant and audit-ready.

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Limited access and offline gaps?
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Limited access and offline gaps?
 

 

Rayven works anywhere, on any device.

Teams can capture data with or without connectivity - using any browser with automatic sync.

Apps built for field data.

Custom-built apps for your operational challenge - not someone else's.

Every Rayven app is custom-built for your needs, not off-the-shelf.

Here are just some of the use cases we deliver - ready to run, fully branded + built for your process.

Example field apps we've created:

Inspection App

Capture condition, compliance + evidence for every asset - photos, checklists, signatures, voice notes - right at the asset, every time.

Equipment Downtime App

Record breakdowns, reasons + recovery actions in real time. Track patterns, root causes, and response times, asset by asset.

Maintenance + Service App

Log issues, schedule jobs, record fixes, capture parts used and technician notes - with all data auto-linked to the right asset.

Site Safety App

Perform digital safety walks, SWMS, toolbox talks + hazard/incident reports. QR code check-in, evidence capture, automated alerts.

Field Operations App

Assign jobs, track status, collect field data, upload media + manage handovers. Perfect for dispersed or mobile teams.

Inventory + Materials Tracking App

Scan inventory or locations, log movements, count stock +record usage or spoilage. Get live updates to the office and ERP.

Work Order + Task Management App

Raise, allocate + complete work orders. Capture time, materials, photos, approvals, and signatures on the spot.

Site Register App

Track who’s on site, when + for how long. Capture staff, contractors + visitors with QR code sign-in, photo verification, live site roster, and more.

(Just) some of the features we can build in.

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Custom Forms + Data Inputs

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QR Codes

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Photo, Video + Sound Capture

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eSignatures

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Automated Workflows + Approvals

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AI Chat +
Guidance

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Tell us the data you need + we will create a custom data capture app that work with every system + file you use today.

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Your operations need reliable, real-time field data - not the cost, complexity + delays of software projects.

Our Australia-based team delivers digital field apps that fit how you work, no disruption + in weeks.

Value + outcomes Rayven provides.

 

Rayven gives operations the complete, accurate field data they’ve never had: instant, consistent, always-current records that eliminate friction, delays + manual work caused by paperwork and disconnected processes.

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WATCH CASE STUDY

See how we helped Riverina Fresh.

Riverina Fresh wanted to provide real-time metrics and optimisation abilities on the production floor as part of their transformation.

Rayven has enabled them to capture data on the factory floor, enabling the adoption of real-time OEE metrics. We've saved time on data entry, reduced errors, and enabled human-collected and machine data to be merged and used for predictive analytics.

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Live field visibility.

See every job, inspection + site update as it happens - no waiting on paperwork.

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Consistent, accurate records.

Every capture - photos, signatures, audio, or checklists - is structured and complete.

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Instant team coordination.

Updates and actions sync in real-time, so field and office teams stay in sync.

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Paperless compliance.

All records, signatures + evidence are captured, stored, and ready for audit - no manual chasing.

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Automated reviews + sign-offs.

Approvals and workflows move at the speed of operations, not paperwork; so nothing is held up or missed.

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Capture anywhere, anytime.

Teams use custom field apps, online or offline, on any device. All can integrate QR, photos+ AI guidance.

Everything captured, organised + available instantly: Rayven’s solution.

Rayven gives you the custom field apps your teams need, combining any feature. from simple forms to advanced, AI-powered, multi-stage tools - so you can capture field data fast, completely, and exactly how your work demands..

We digitise your checklists, inspections, evidence capture + site paperwork; align every data point and file to your jobs and assets; and make sure it’s accessible for action, review + reporting - instantly, automatically.

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How Rayven does it (at a glance):

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1: Build Your Custom Field App: field capture made easy, everywhere

Get the field app your teams need. Use QR, photos, sound, video, AI chat + more to capture anything on any device - even offline.

Digital forms accessible in the field, anytime.

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2: Standardise Data:
consistent records, every job, every time

Entries are structured, validated, and always linked to jobs, assets, or locations - no more missing or messy data.

Complete, accurate records every time.

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3: Automate Reviews + Sharing: move information, not paperwork

Approvals and notifications happen automatically, routing captured data where it’s needed and speeding up reviews.

Instant sign-offs and faster compliance.

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4: Connect, Sync + Deliver Data: real-time insights, anywhere

Field data syncs instantly to teams, dashboards, and connected systems - driving decisions with live, trusted information.

Live operational data where you need it, instantly.

Click to explore these capabilities further below.

See Rayven in-action:

Book a 1-on-1 demo with one of our Australia-based experts, tailored to your needs.

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Why Rayven costs less than enterprise solutions.

Your operations need serious systems, but not the cost and chaos that come with traditional enterprise software.

Rayven delivers digital field data solutions fast, using your existing processes and systems. No rip-and-replace, minimal IT, and results in weeks, not months.

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Everything you need in one platform.

Data, apps, automation + everything to run them. One license.

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We own, build + run our own technology.

No resellers or third-party mark-ups; new capabilities are aligned to industry.

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Delivered for you by our specialists.

We design, build, deploy + support  - you don’t need internal developers.

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Small-footprint deployments that scale.

We can start small, expand across sites + teams without engineering or lock-in.

How Rayven works.

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Explore (some of) Rayven's Data Collection + Fieldwork capabilities further:

1. Build Your Custom Field Apps.

Rayven builds the exact field app your teams need, with every feature - forms, photos, QR, AI + more - designed for your real work.

Capture anything - photos, video, sound, evidence, checklists, + more - using secure, easy-to-use tools on any device, online or offline.

Why this matters
You remove paperwork, speed-up reporting + get higher-quality operational data. It's faster, easier, and much more accurate.

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Custom Field Apps

Deploy digital tools for inspections, jobs, safety + site updates - featuring rich media, logic, and step-by-step guidance.

  • Capture text, checklists, photos, video, audio + files in one place
  • Workflows adapt to your process, asset, or site
  • Supports branded, mobile-friendly user experiences
  • Built for harsh, real-world field conditions

QR Code Workflows

Open the right app or task instantly with QR codes at assets, doors, or workstations - no searching, no confusion.

  • Trigger job cards, inspections, or reports with a scan
  • Fast access for contractors and rotating teams
  • Cuts training and onboarding time
  • Reduces entry errors and missed steps

QR Codes, Mobile Forms + Field Inputs

Use guided digital agents for data collection, instructions, or troubleshooting - turning field data capture into a chat-like, intuitive process.

  • Step-by-step conversational guidance for users
  • AI can validate entries, suggest fixes, or automate follow-ups
  • Reduces mistakes, boosts adoption
  • Supports multi-language or voice-based captures.

2. Standardise Data.

Rayven apps capture and structure every field record the right way;  automatically linking data, photos + evidence to the right job, asset, or site, so you always get complete, trusted information.

Why this matters
You eliminate messy records, rework + gaps; so decisions, compliance, and reporting are all based on the real, full picture.

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Built-in Validation

Every entry is checked, guided + structured by your rules; reducing mistakes and making data ready for analysis and action.

  • No more missing info, blank fields, or invalid inputs
  • Team members get real-time feedback as they capture
  • Reduces compliance risk and admin effort
  • Drives better decisions with accurate, clean records

Context-Aware Capture

Apps automatically connect each record to the right job, asset, or location; so every photo, file, or update is always in context.

  • Eliminates manual cross-referencing or paperwork matching
  • Faster, more accurate tracking for Ops and compliance
  • Makes audits and root-cause analysis much easier
  • Reduces lost evidence and error rates

Version + Change Tracking

Every update is recorded, with full history and version control, so records are always current and fully auditable.

  • Prevents outdated info from being used in decisions
  • Makes compliance and incident investigation easy
  • Shows who did what, when + where
  • Supports collaboration and accountability

3. Automate Reviews + Sharing.

Rayven apps move information, evidence, and tasks automatically to any of your current systems. Trigger reviews, approvals + compliance checks, so nothing is missed or delayed by paperwork.

Why this matters
Your processes run faster and more reliably, with less admin; freeing your team to focus on real work, not chasing signatures.

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Compliance + Audit Trails

Every action, sign-off + comment is tracked and timestamped; providing a full audit trail, ready for reporting or regulators.

  • Reduces compliance workload and risk
  • Makes preparing for audits fast and painless
  • Transparent record of who did what, when
  • Supports ISO, HSE + regulatory requirements

Automated Approvals

Set up rules for reviews and sign-offs; Rayven apps move jobs forward automatically, so nothing gets stuck in someone’s inbox.

  • Cuts approval turnaround time dramatically
  • Reduces manual chasing and follow-ups
  • Ensures only complete, correct records reach approvers
  • Keeps you audit-ready and fully documented

Smart Notifications + Alerts

Apps notify the right people instantly - by email, SMS, or in-app - when actions, issues, or escalations occur in the field.

  • No more missed updates or lost requests
  • Teams act quickly on real-time information
  • Prevents small issues from becoming big problems
  • Improves response times and accountability

4. Connect, Sync + Deliver Data.

Rayven apps make sure everything captured in the field is instantly synced; giving Ops, managers + connected systems live, accurate information for every job.

Why this matters
You get the complete picture in real-time, so decisions, reporting + follow-up actions are based on what’s actually happening, not yesterday’s emails.

Real-Time Sync

Field data, photos, and updates flow instantly to the office, dashboards + your other platforms. No waiting, no manual uploads.

  • Everyone sees the same, up-to-date information
  • Reduces lag, confusion +  double handling
  • Supports distributed, remote, or mobile teams
  • Keeps performance and compliance metrics live

Seamless Integrations

Rayven connects your field apps to your CMMS, ERP, HSE, SCADA, IoT, document control + more; fitting into your existing environment.

  • No rip-and-replace or IT headaches
  • Automates sharing with other critical systems
  • Enables end-to-end process automation
  • Scales as your needs change

Secure, Centralised Access

All records, evidence + updates are stored securely in one place. Searchable and accessible by those who need them, anytime.

  • Prevents data silos and lost evidence
  • Supports robust access controls and permissions
  • Makes audits, investigations + reporting easy
  • Builds a trusted operational history for every job

Rayven technical FAQs.

Rayven is complete and all-in-one - we even handle the boring bits. Find out more below:

Rayven’s team designs, builds, and delivers every custom app for you, based on your actual field requirements - no dev or low-code skills needed.

Yes. All Rayven apps work fully offline; teams can capture and submit data anywhere, and everything syncs automatically when reconnected.

Anything: photos, videos, sound recordings, QR codes, signatures, files, text, checklists, sensor readings, and more - whatever your workflow needs.

Absolutely. Rayven can update, add, or customise any app feature as your processes evolve, and power users can self-edit if desired.

Yes. We connect your apps to CMMS, ERP, HSE, SCADA, IoT, document control, and more; delivering data where you need it.

All data is encrypted, stored securely in the cloud, and access is managed by robust permissions and user roles.

Most solutions are delivered, configured, and live within weeks - no long projects, no rip-and-replace, no disruption.

Any device with a browser - mobile, tablet, laptop, or desktop - no app install required.

Yes. Access can be granted via QR codes or temporary links - no accounts needed, perfect for contractors or visitors.

Yes. Every action, entry, and sign-off is logged for full traceability and compliance, with exportable reports and dashboards.

Ongoing support, updates, and enhancements are included. Rayven partners with you to keep everything running and evolving.

Yes. Apps can send notifications, trigger workflows, or launch other processes. Actions happen instantly and nothing is missed.

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Rayven is loved by Ops, IT, Digital... everyone.

Rated 5/5 based on over 120 reviews across SourceForge, Capterra, GetApp, Software World, DEVPOST + G2.

  • 'Easy IoT solutions.'


    Capterra

  • Capterra-100H

  • "A practical solution
    for connecting our
    machinery and data."


    EtikaEtiko    , CEO, Machinery

  • 'Fast, reliable, and
    developer-friendly.'

    Chloe, IT
    SourceForge

  • 'Allows us to deliver
    a remarkable number
    of different energy
    and IoT solutions.'

    GavinGavin, CEO
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  • "A more user-friendly
    alternative, eliminating
    the heavy setups."


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  • "A versatile low-code
    platform that
    really delivers."


    Marof, Outsourcing
    SourceForge

  • 'The best balance
    of no-code simplicity
    and dev flexibility.'


    Alexander, Developer

    Capterra

  • 'Switch to code when
    needed is incredibly
    useful.'


    SourceForge

  • GetApp-100H

  • "A true all-in-one
    platform for
    IT Teams."


    MargaritaMargarita    ,
    IT Consultant

  • 'Rayven helps us
    move from idea
    to execution fast.'

    James, Mechanist
    SourceForge

  • 'We see Rayven as
    a key part of our
    digital transformation.'

    RobRob, CEO
    Riverina_Fresh_smaller

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  • 'Incredible for
    monitoring our critical
    medical storage.'


    Tami, Pharmaceuticals
    Capterra

  • "Fast automation, great
    for fraud and
    risk management."


    Frank, Risk Manager,
    Insurance
    G2

  • 'A powerful all-in-one
    platform for building apps
    and automations.'

    SourceForge

  • 'Powerful adaptive
    analytics &
    predictive maintenance.'


    Capterra

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  • "Rayven services
    the divide between
    product and IT!"


    JeffreyJeffrey    , Product Supervisor,
    Wholesale

  • 'Scalable low-code
    platform that saves
    dev teams time.'

    Prafull, Developer
    SourceForge

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  • 'The platform's flexibility
    means we can address
    a broad range of use cases.'

    Digital Manger
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  • 'Powerful loT + AI platform
    that simplifies complex
    data management.'


    Adam, Risk Manager, IT
    G2

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  • "Scales with you -
    MVP vs. Production."


    SourceForge

  • 'Rayven helped us
    streamline operations
    across stores.'


    Erin, Senior Manager

    Capterra

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