Data Collection Software | Field Apps + System Integration

Trusted by 240+ teams across Australia + globally

Paper-based data collection, manual re-keying + disconnected field tools create errors, delays + gaps in the data that operational teams depend on. Field teams use apps that don’t talk to back-office systems. Data sits in siloed spreadsheets that no one fully trusts. When something goes wrong, there’s no audit trail - just PDFs.

Rayven replaces all of that with custom digital field apps, standardised data capture + automatic workflows that connect what’s collected in the field to every system that needs it. With the option of having our team design + deploy it for you.

Why we're faster, better + lower cost.

Don't start from scratch: we balance customisability + capability with speed and long-term support.

70%

Ready-to-go
from the start.

The Fragmented Enterprise Stack.

Integration

Storage

Streaming

Workflow

App Dev

Data Lake

Visualization

IoT / ML

Security

→

Security, Governance + Hosting

Presentation / UI Layer

Execution Layer

Data Layer

Integration Layer

↑ ↑ ↑

Your Systems + Infrastructure

IT Systems · OT Systems · IoT · Data Streams · Files + Data · Third-Party

One platform with the capabilities of multiple technologies - united, ready + managed for you.

30%

Customised for you.

Built for your needs - no bloat, no consultants, no lock-in.

PATHWAY 01 · DIY

Build it yourself.

On Rayven · no/low-code · self-serve

Your team builds and manages field apps on the Rayven platform. No-code app builder, drag-and-drop form designer, 600+ connectors + full workflow automation. Start fast and scale.

✓No-code form + app builder
✓Pre-built system connectors
✓Workflow automation + approvals
✓Flat subscription - no usage caps
✓ Self-paced or guided

BEST FORTeams with internal IT or digital capability who want to own the build, iterate quickly + control the roadmap.

Book a Demo

PATHWAY 02 · DONE-FOR-YOU

We build it for you.

Our team · turnkey delivery · fixed scope

We scope, designs+ deploy what you need in 2-12 weeks.Fixed price. Fixed timeline. Australia-based. No surprises.

✓Scoping + requirements workshop
✓ Full design, build + QA
✓ Handover + documentation
✓Ongoing support + extension roadmap
✓ Ongoing support + iteration optional

BEST FOROrganisations without internal dev capacity, or those who want speed + certainty without distracting their team.

Scope a project (20 min)

PATHWAY 03 · HYBRID

Build it together.

Co-built · we kickstart · you extend

Rayven builds the core; your team extends. Best of both: professional delivery speed and internal capability. Most common path for ops + IT teams with some technical resource.

✓Rayven delivers the initial build
✓Full platform access + training
✓Your team extends + modifies
✓Rayven available for complex additions
✓ Optional ongoing support from Rayven

BEST FORTeams that want momentum now and ownership long-term. Most popular choice for enterprise + government.

Book a discovery call

INSPECTION + AUDIT

Inspection + audit apps

Safety, quality + compliance inspections with custom forms, photo evidence + digital signatures. Works offline. Syncs automatically to your CMMS or ERP.

OfflinePhotosCMMS

WORK ORDERS

Work order + maintenance apps

Create, assign + complete work orders in the field. Capture findings, parts used + labour time. Close the loop back to your CMMS - no manual entry.

MobileOfflineCMMS

SAFETY + INDUCTIONS

Site safety + induction apps

Site registers, visitor inductions, toolbox talks + hazard reporting. Real-time alerts when something goes wrong - routed to the right person instantly.

RegisterHazardsAlerts

FLEET + EQUIPMENT

Fleet check + asset condition apps

Pre-start vehicle checks, defect reporting + equipment condition capture. GPS-tagged + synced to fleet management + maintenance systems automatically.

GPSPre-startDefects

ENVIRONMENT + SENSORS

Environmental monitoring apps

Combine field survey readings with live IoT sensor data in one place. Trigger automated alerts + compliance reports when thresholds are breached.

IoTSensorsAlerts

INVENTORY

Inventory + stocktake apps

Count, scan + reconcile inventory in the field. Sync discrepancies directly to ERP or WMS - no manual re-entry, no spreadsheet handoffs.

QR ScanERPWMS

DELIVERY + POD

Delivery + proof-of-delivery apps

Capture signatures, photos + GPS at point of delivery. Sync to CRM, WMS + billing systems the moment the job is completed - in real-time.

SignatureGPSWMS

COMPLIANCE + REPORTING

Regulatory + compliance reporting

Standardised data capture for regulatory submissions + audits. Every record is version-controlled, audit-ready + exportable on demand.

Audit TrailComplianceExport

Operational software

for an AI-powered world

YOUR WORLD

THE RAYVEN PLATFORM

YOUR OUTCOMES

SCADA + OT

Databases (SQL, NoSQL)

Streaming Feeds

IoT + Edge Devices

Real-time Telemetry

Files + Documents

ERP + CRM Systems

APIs + Webhooks

SECURED PERIMETER

01INTEGRATIONAI

Connect anything, in + out

02DATAAI

Store, structure + serve

03EXECUTIONAI

Decide, automate + act

04PRESENTATIONAI

Show, ask + interact

05SECURITYAI

Protected, governed, hosted

Real-Time Dashboards

Conversational AI

Mobile + Web Apps

People + Approvals

AI Agents

Predictive AI + ML

Machine Control

Alerts + Notifications

Reports + Data Exports

API + Webhook

Paper forms + manual re-keying

Illegible entries, missing fields + data transcribed by hand into spreadsheets or systems. Every handoff introduces errors. By the time data reaches decision-makers it's late, incomplete + untrusted.

No offline capability

Field workers in remote sites, cold stores, basements or areas with poor signal can't submit data in real time. Most consumer form tools require a live connection. Work stops, or worse - data is captured on paper and re-entered later.

Disconnected from office systems

Data captured in the field lives in a different tool from the ERP, WMS, CMMS or SCADA system that needs it. Someone has to manually copy it across - creating delays, duplication + version control headaches.

No standardisation across teams

Every team uses a slightly different version of the form. Field workers skip fields. Free-text answers are inconsistent. Data that should be comparable across sites or shifts can't be aggregated or reported on reliably.

No real-time visibility

Management can't see what's happening in the field until someone files a report - which might be days later. Issues that could be caught immediately escalate undetected. There's no live dashboard, no alert, no instant escalation path.

Consumer tools that don't scale

JotForm, Typeform + similar tools are great for simple web forms. They hit limits fast for enterprise field collection: no offline, no system integration, no workflow automation, no governance. And they don't connect to IoT + sensor data.

What makes Rayven different.

Four capabilities purpose-built for enterprise field data collection.

Any field app — built fast

Inspections, work orders, safety checklists, site registers, inventory counts, fleet checks + environmental monitoring — Rayven builds any field app your operation needs. Done-for-you in as little as two weeks.

✓Custom forms + dynamic logic
✓Photos, videos, signatures + GPS
✓QR code + barcode scanning

Works offline — syncs automatically

Field workers capture forms, photos + signatures with zero signal. Data is stored on-device and synced the moment connectivity returns — with no action from the user. No paper backup, no manual upload, no missed records.

✓Full offline: forms, photos, signatures
✓Automatic background sync on reconnect
✓Conflict resolution + sync status visibility

Connects to your systems — automatically

Every submission triggers whatever needs to happen next. Update an ERP work order, raise a PO, notify a manager, log to a CMMS, sync to a SCADA historian. 600+ connectors — IoT + OT systems included, not just SaaS.

✓ERP, WMS, CRM, CMMS + SCADA integration
✓IoT + sensor data alongside form data
✓Automated approvals + downstream triggers

Delivered in weeks — not months

Most data collection tools are self-serve only. Rayven offers done-for-you delivery: we scope, design + deploy field apps end-to-end on fixed-scope, fixed-price engagements. First app live in 2–12 weeks, including integrations.

✓Fixed-scope, fixed-price engagements
✓No internal dev team required
✓Platform + team: one vendor, full-stack delivery

Capability	Rayven	SafetyCulture	Power Apps	Fulcrum / ProntoForms	JotForm
Custom digital forms	✓	✓	✓	✓	✓
Mobile-first field app	✓	✓	◦	✓	◦
Offline capture + automatic sync	✓	✓	◦	✓	✗
QR code + barcode scanning	✓	✓	◦	✓	◦
Photo, video + signature capture	✓	✓	◦	✓	◦
IoT + sensor data integration	✓	✗	✗	✗	✗
ERP / WMS / CRM / SCADA integration	✓	✗	◦	◦	✗
Real-time automated workflows on submit	✓	◦	✓	◦	◦
AI-powered logic + data enrichment	✓	✗	◦	✗	✗
Multi-system bidirectional writeback	✓	✗	◦	✗	✗
OT + industrial protocol support	✓	✗	✗	✗	✗
On-premise + edge deployment	✓	✗	◦	✗	✗
Done-for-you delivery	✓	✗	✗	✗	✗

◦ = partial / limited support

01 · FORMS

Custom digital forms

Fully configurable field forms with dynamic logic, conditional fields + validation.

02 · MOBILE

Mobile-first field apps

Native mobile experience for iOS + Android - fast, intuitive + purpose-built for field use.

03 · OFFLINE

Offline capture + sync

Capture forms, photos + signatures without signal. Sync automatically on reconnect.

04 · SCANNING

QR code + barcode scanning

Scan assets, inventory, equipment + locations to pre-fill form fields instantly.

05 · MEDIA

Photo, video + audio capture

Attach visual evidence directly to submissions - geo-tagged + time-stamped.

06 · SIGNATURES

Electronic signatures

Capture legally valid e-signatures in-field on any form or work order.

07 · LOCATION

GPS + location tagging

Auto-tag every submission with GPS coordinates. Map views + geofencing available.

08 · LOGIC

Dynamic form logic

Show/hide fields, branch questions + enforce required paths based on prior answers.

09 · AUTOMATION

Automated submission workflows

Trigger approvals, notifications + system actions the moment a form is submitted.

10 · APPROVALS

Multi-step approval routing

Route submissions for review, sign-off + escalation - automated + tracked.

11 · INTEGRATION

ERP / WMS / CRM integration

Sync field data to SAP, Oracle, Salesforce, MYOB, Pronto + more - automatically.

12 · IOT + SENSORS

IoT + sensor data integration

Combine form submissions with live sensor, equipment + environmental data.

13 · AI

AI data validation + enrichment

Flag anomalies, auto-classify entries + enrich submissions with AI at capture time.

14 · REAL-TIME

Real-time data sync

Field data available across connected systems within seconds of submission.

15 · AUDIT

Audit trail + version history

Every submission, edit + approval logged, timestamped + exportable for compliance.

16 · ACCESS

Role-based access control

Control who sees, submits + approves - by site, team, role or form type.

17 · WHITE-LABEL

White-label field apps

Deploy branded field apps under your own logo for customers or contractor networks.

DEFINITION

What is data collection software?

Data collection software replaces paper, spreadsheets + manual processes with structured digital capture. Field workers use purpose-built apps to submit forms, photos, signatures + readings - which flow automatically into the systems and workflows that need them.

Rayven extends this to cover what most tools can’t: IoT + sensor data alongside field submissions, direct integration with ERP, SCADA + WMS systems, and AI-powered validation + automation on every submission - all within a single unified data platform.

WHAT RAYVEN REPLACES

Tools Rayven replaces - or integrates alongside

✓SafetyCulture / iAuditor: Inspection-focused - Rayven adds system integration, IoT + AI

✓Power Apps: M365-centric app builder - Rayven adds OT, offline + done-for-you

✓Fulcrum / ProntoForms: Mobile data collection - Rayven adds deeper system integration + AI

✓JotForm / Typeform: Simple web forms - Rayven adds offline, IoT + enterprise workflows

✓Paper + spreadsheet processes: Manual field data - replaced with structured digital capture

Rayven can integrate to existing tools as data sources rather than replacing them.

What is data collection software?

Data collection software replaces paper forms, spreadsheets + manual processes with structured digital capture. Field workers submit forms, photos, readings + signatures via purpose-built apps - which connect automatically to the systems that need the data. Rayven combines field data collection with system integration, workflow automation + AI in a single unified platform.

How is Rayven different from SafetyCulture (iAuditor)?

SafetyCulture is a strong inspection + audit tool. It’s purpose-built for safety and compliance use cases, which limits its applicability elsewhere. It has limited integration with back-office systems and no native IoT or OT capability. Rayven builds any type of field app - inspections, work orders, environmental monitoring, inventory counts and more - and connects them to every system in your stack, including SCADA, ERP + IoT sensors. See the Rayven Integration layer.

How is Rayven different from Microsoft Power Apps?

Power Apps is a capable app builder, but it’s M365-centric: best when your stack is predominantly Microsoft. Building complex apps requires significant developer effort, and OT / industrial integration is not natively supported. Rayven covers a broader range of systems - including IoT + OT - offers a no-code builder that doesn’t require a developer, and adds AI-native capabilities + done-for-you delivery.

Does Rayven work offline in the field?

Yes, full offline functionality. Field workers can capture forms, photos, signatures + readings without any mobile signal. All data is stored on-device and synced automatically as soon as connectivity is restored - with no action required from the user. This is critical for remote sites, underground locations, cold stores + factory floor environments. Read about how Rayven handles data.

How does collected field data connect to our back-office systems?

Every form submission can trigger automated actions: update an ERP work order, raise a purchase order, notify a manager via email or SMS, log a record to a CMMS, sync readings to a SCADA historian, or kick off a multi-step approval workflow. Rayven has 600+ pre-built connectors. See how the Rayven Integration layer makes this possible.

Can Rayven collect IoT and sensor data alongside field submissions?

Yes, this is one of Rayven’s key differentiators. Field form data and IoT / sensor readings are unified in the same data fabric. You can combine a technician’s inspection submission with live equipment readings from the same asset - in the same dashboard, report or automated workflow. Read about the Rayven Data layer.

What types of field apps can Rayven build?

Any type your operation needs. Common examples include: inspections + audits (safety, quality, environmental), work orders + maintenance logs, site registers + inductions, inventory + stocktake, fleet checks, delivery + proof-of-delivery forms + environmental data capture. If you can describe the workflow, Rayven can build the app. Talk to us about your use case.

Can Rayven replace our paper inspection or work order process?

Yes, completely. Rayven digitises paper-based inspection forms and work orders into mobile apps that work offline, capture photos + signatures, route for approval + sync automatically to the systems managing those assets. The result: no manual re-keying, no missing data + a full audit trail. See how Rayven automates what happens after capture.

Do field workers need to be technical to use the apps?

No. Rayven field apps are designed for everyday field workers, not software users. Simple, intuitive interfaces optimised for mobile + gloved hands. Workers tap through forms, scan QR codes + attach photos - the complexity is entirely hidden in the back end. See a demo of the field app experience.

How is Rayven’s data collection priced?

Flat platform subscription - not per-submission or per-user in the field. You don’t pay more as your team grows or as you add more form types. Done-for-you delivery is fixed-scope, fixed-price. Contact us for a pricing conversation.

Where is field data stored and is it secure?

Data is stored in your chosen environment: Rayven-managed SaaS (Azure), your own private cloud (AWS, Azure or GCP) or on-premise. All data in transit is encrypted. Role-based access controls what each user can see and submit. Every submission is versioned + audit-logged for compliance. Read about hosting, security + compliance.

Why Rayven costs less than enterprise solutions.

Businesses of all shapes and sizes need powerful systems, but not the cost and chaos that come with traditional enterprise software.

Rayven delivers the same outcomes as multiple, expensive enterprise technologies, but with a radically lighter footprint + much, much faster.

Speak to us today to find out more.

Everything you need in one platform.

Integration, storage, data processing, automation, AI + apps: one platform.

We own, build + run our own technology.

No resellers or third-party mark-ups; new capabilities are aligned to you.

Delivered for you by our specialists.

We design, build, deploy + support - no need for developers or consultants.

Start small then scale, infinitely.

Start small, expand across sites + teams without engineering or lock-in.

'Easy IoT solutions.'
"A practical solution
for connecting our
machinery and data."

Etiko, CEO, Machinery
'Fast, reliable, and
developer-friendly.'

Chloe, IT
'Allows us to deliver
a remarkable number
of different energy
and IoT solutions.'

Gavin, CEO
"A more user-friendly
alternative, eliminating
the heavy setups."
"A versatile low-code
platform that
really delivers."

Marof, Outsourcing
'The best balance
of no-code simplicity
and dev flexibility.'

Alexander, Developer

'Easy IoT solutions.'
"A practical solution
for connecting our
machinery and data."

Etiko, CEO, Machinery
'Fast, reliable, and
developer-friendly.'

Chloe, IT
'Allows us to deliver
a remarkable number
of different energy
and IoT solutions.'

Gavin, CEO
"A more user-friendly
alternative, eliminating
the heavy setups."
"A versatile low-code
platform that
really delivers."

Marof, Outsourcing
'The best balance
of no-code simplicity
and dev flexibility.'

Alexander, Developer

'Switch to code when
needed is incredibly
useful.'
"A true all-in-one
platform for
IT Teams."

Margarita,
IT Consultant
'Rayven helps us
move from idea
to execution fast.'

James, Mechanist
'We see Rayven as
a key part of our
digital transformation.'

Rob, CEO
'Incredible for
monitoring our critical
medical storage.'

Tami, Pharmaceuticals
"Fast automation, great
for fraud and
risk management."

Frank, Risk Manager,
Insurance
'A powerful all-in-one
platform for building apps
and automations.'

'Switch to code when
needed is incredibly
useful.'
"A true all-in-one
platform for
IT Teams."

Margarita,
IT Consultant
'Rayven helps us
move from idea
to execution fast.'

James, Mechanist
'We see Rayven as
a key part of our
digital transformation.'

Rob, CEO
'Incredible for
monitoring our critical
medical storage.'

Tami, Pharmaceuticals
"Fast automation, great
for fraud and
risk management."

Frank, Risk Manager,
Insurance
'A powerful all-in-one
platform for building apps
and automations.'

'Powerful adaptive
analytics &
predictive maintenance.'
"Rayven services
the divide between
product and IT!"

Jeffrey, Product Supervisor,
Wholesale
'Scalable low-code
platform that saves
dev teams time.'

Prafull, Developer
'The platform's flexibility
means we can address
a broad range of use cases.'

Digital Manger
'Powerful loT + AI platform
that simplifies complex
data management.'

Adam, Risk Manager, IT
"Scales with you -
MVP vs. Production."
'Rayven helped us
streamline operations
across stores.'

Erin, Senior Manager

'Powerful adaptive
analytics &
predictive maintenance.'
"Rayven services
the divide between
product and IT!"

Jeffrey, Product Supervisor,
Wholesale
'Scalable low-code
platform that saves
dev teams time.'

Prafull, Developer
'The platform's flexibility
means we can address
a broad range of use cases.'

Digital Manger
'Powerful loT + AI platform
that simplifies complex
data management.'

Adam, Risk Manager, IT
"Scales with you -
MVP vs. Production."
'Rayven helped us
streamline operations
across stores.'

Erin, Senior Manager

Give AI agents all your data.

Sectors

Job Roles

Overview

Set Engagements

Overview

We Partner With

Library

Our Company

Capture data anywhere.

Connect it everywhere.

600+

<2 wks

7+

1 platform

Paper forms and spreadsheets cost more than you think.

We can digitise + automate it.

Why we're faster, better + lower cost.

Ready-to-gofrom the start.

Customised for you.

Field apps deliveredall on one platform.

Build it yourself.

We build it for you.

Build it together.

Watch: Explore Rayven customers' stories.

(Some of) what Rayven can build you.

Inspection + audit apps

Work order + maintenance apps

Site safety + induction apps

Fleet check + asset condition apps

Environmental monitoring apps

Inventory + stocktake apps

Delivery + proof-of-delivery apps

Regulatory + compliance reporting

Collect once. Connect everywhere.

Connect field data to every system

Unified, governed data

Automate post-capture actions

Real-time visibility into field ops

Compliant capture + full audit trail

Why field data stays disconnected from your systems.

Paper forms + manual re-keying

No offline capability

Disconnected from office systems

No standardisation across teams

No real-time visibility

Consumer tools that don't scale

What makes Rayven different.

Any field app — built fast

Works offline — syncs automatically

Connects to your systems — automatically

Delivered in weeks — not months

Rayven vs. the alternatives.

17 data collection capabilities. One platform.

Custom digital forms

Mobile-first field apps

Offline capture + sync

QR code + barcode scanning

Photo, video + audio capture

Electronic signatures

GPS + location tagging

Dynamic form logic

Automated submission workflows

Multi-step approval routing

ERP / WMS / CRM integration

IoT + sensor data integration

AI data validation + enrichment

Real-time data sync

Audit trail + version history

Role-based access control

White-label field apps

What is data collection software?

Tools Rayven replaces - or integrates alongside

Data collection software, questions answered.

What is data collection software?

How is Rayven different from SafetyCulture (iAuditor)?

How is Rayven different from Microsoft Power Apps?

Does Rayven work offline in the field?

How does collected field data connect to our back-office systems?

Can Rayven collect IoT and sensor data alongside field submissions?

Ready-to-go
from the start.

Field apps delivered
all on one platform.

Ready to ditch
the paper trail?