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Digitisation: data collection software + field apps

Capture clean, usable data at the source.

Design and deploy data collection across your teams, sites +systems.
Capture structured data in real-time + feed it directly into your business.

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Data capture can be messy, error-prone + disconnected.

Rayven makes it usable, instantly.

Most businesses still capture data in spreadsheets, on paper, or in disconnected tools. This creates delays, duplication, and inconsistent data that needs cleaning before use - slowing workflows, forcing re-entry + leaving systems incomplete or out of date.

Rayven is different. We capture structured data at the source and make it instantly usable; feeding it directly into your systems, workflows + processes in real-time, without manual handling or rework.

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Capture data once. Use it everywhere.

We design data collection that fits how your teams actually work - across mobile, web + on-site environments.

  • Capture structured data through forms, files, media + inputs

  • Ensure data is clean, consistent + aligned from the start

  • Sync data in real-time into systems, workflows + databases

  • Work online or offline across distributed teams

  • Feed data directly into automation, AI + connected systems

Everything is built on top of your existing systems and data, ensuring what you capture is immediately usable across your business.

(Some of)the data collection + field apps we can build for you.

From simple forms to fully connected data capture systems - built to feed directly into how your business runs.

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Files, Structured Data + Digital Forms Capture

Capture consistent, validated data via forms, QR codes, PDF, DOC, CSV, images, documents, video + files. Replace paper, spreadsheets + manual entry.

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Mobile + Field Data Collection Apps

Collect data across teams, locations + environments with offline capability and real-time sync into your systems.

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AI-Powered Data Capture (Chat and Agents)

Capture and structure data through chat, voice or AI agents. Turnconversations and inputs into usable data.

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Capture + Share
Systems

Capture data once and share it instantly across your systems and workflows. Ensure structured, consistent + usable data, everywhere.

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Asset + Activity Tracking Inputs

Capture usage, status + activity data at the source linked to the right entity every time.

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Workforce + Site Data Capture

Track people, attendance + activity across teams and locations. Feed live data into other systems.

The outcomes our data collection + field app solutions deliver:

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Clean, structured data from the source

decisions

Capture data once, use it everywhere

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No manual data entry or duplication

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Faster processes with fewer delays

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Real-time data available across systems

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Better decisions from reliable data

Apps built to collect your field data.

Simple. Fast. Accurate.

Every Rayven solution is custom-built for your needs, not off-the-shelf.

Here are just some of the data collection use case apps we've delivered.

Example field apps we've created:

Field Operations App

Give operators in the field real-time, mobile visibility of operations. Assign jobs, track status, collect field data, upload media + manage handovers. Send alerts and improve safety.

Fleet Monitoring + Predict

Display real-time telemetry. Cross reference driving patterns with drivers, loads + maintenance. Track breakdowns and causes. Predict incidents, improve safety and improve performance.

Inspection + Maintenance App

Capture condition, compliance + evidence for every asset - photos, checklists, signatures, voice notes - right at the asset, every time. Push into CMMS and connected systems. Predict breakdowns + lifespan.

Inventory + Materials Tracking App

Scan inventory or locations, log movements, count stock + record usage or spoilage. Get live updates to the office and ERP. Alert field workers of incidents in real-time.

Maintenance + Service App

Log issues, schedule jobs, record fixes, capture parts used and technician notes - with all data auto-linked to the right asset.

Site Safety App

Perform digital safety walks, SWMS, toolbox talks + hazard/incident reports. QR code check-in, evidence capture, automated alerts.

Site Register App

Track who’s on site, when + for how long. Capture contractor and visitors with QR code sign-in, photo verification, live site roster + more. 

WO + Task Management App

Raise, allocate + complete work orders. Capture time, materials, photos, approvals, and signatures on the spot. 

Features we can build in.

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Custom Forms + Data Inputs

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QR Codes

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Photo, Video + Sound Capture

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eSignatures

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Automated Workflows + Approvals

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AI Chat +
Guidance

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We build custom applications that work with
your existing devices, systems + processes seamlessly.

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Watch: Explore Rayven customers' stories.

Rayven delivers real-world results for customers around the world - explore some of their stories.

Value + outcomes we provide.

 Most data collection tools capture information. Rayven delivers systems that make it usable across your business.

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Platform + delivery, combined.

A single platform with a specialist team that designs, builds + supports your solution - end-to-end.

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No internal build overheads.

No need to manage tools, apps or development resources - everything is delivered and maintained for you.

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Works across your existing systems.

Capture data and feed it directly into your environment without replacing systems or creating silos.

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Handles real-world complexity.

Design capture across teams, locations, inputs + formats - not limited to simple forms or use cases.

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Real-time data, not delays.

Data flows instantly into systems, workflows + processes - not held in tools or waiting to be uploaded.

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Built to evolve
+ expand.

Add new inputs, processes and capabilities over time - without rebuilding or switching platforms.

Speak to one of our experts to discover how we can help you, fast:

Book a 1-on-1 call with one of our Australia-based team.

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Why Rayven costs less than enterprise solutions.

Businesses of all shapes and sizes need powerful systems, but not the cost and chaos that come with traditional enterprise software.

Rayven delivers the same outcomes as multiple, expensive enterprise technologies, but with a radically lighter footprint + much, much faster.

Speak to us today to find out more.

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Everything you need in one platform.

Integration, storage, data processing, automation, AI + apps: one platform.

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We own, build + run our own technology.

No resellers or third-party mark-ups; new capabilities are aligned to you.

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Delivered for you by our specialists.

We design, build, deploy + support -no need for developers or consultants.

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Start small then scale, infinitely.

Start small, expand across sites + teams without engineering or lock-in.

How our team does it:

The Rayven Platform.

Our team use our unified, ground-breaking Rayven Platform.

Rayven sits over-the-top of all the systems, equipment, forms, spreadsheets + files you already use; connecting and sharing data across them all instantly.

Because it's 70% preconfigured, we can deploy it in weeks - fixing system fragmentation, data latency + data silos once and for all.

It's packed full of AI capabilities and can evolve with you over time as your needs change.

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A deeper-dive into some of Rayven's data collection + field app capabilities:

1. Build Your Custom Field Apps.

Rayven builds the exact field app your teams need, with every feature - forms, photos, QR, AI + more - designed for your real work.

Capture anything - photos, video, sound, evidence, checklists, + more - using secure, easy-to-use tools on any device, online or offline.

Why this matters
You remove paperwork, speed-up reporting + get higher-quality operational data. It's faster, easier, and much more accurate.

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Custom Field Apps

Deploy digital tools for inspections, jobs, safety + site updates - featuring rich media, logic, and step-by-step guidance.

  • Capture text, checklists, photos, video, audio + files in one place
  • Workflows adapt to your process, asset, or site
  • Supports branded, mobile-friendly user experiences
  • Built for harsh, real-world field conditions

QR Code Workflows

Open the right app or task instantly with QR codes at assets, doors, or workstations - no searching, no confusion.

  • Trigger job cards, inspections, or reports with a scan
  • Fast access for contractors and rotating teams
  • Cuts training and onboarding time
  • Reduces entry errors and missed steps

QR Codes, Mobile Forms + Field Inputs

Use guided digital agents for data collection, instructions, or troubleshooting - turning field data capture into a chat-like, intuitive process.

  • Step-by-step conversational guidance for users
  • AI can validate entries, suggest fixes, or automate follow-ups
  • Reduces mistakes, boosts adoption
  • Supports multi-language or voice-based captures.

2. Standardise Data.

Rayven apps capture and structure every field record the right way;  automatically linking data, photos + evidence to the right job, asset, or site, so you always get complete, trusted information.

Why this matters
You eliminate messy records, rework + gaps; so decisions, compliance, and reporting are all based on the real, full picture.

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Built-in Validation

Every entry is checked, guided + structured by your rules; reducing mistakes and making data ready for analysis and action.

  • No more missing info, blank fields, or invalid inputs
  • Team members get real-time feedback as they capture
  • Reduces compliance risk and admin effort
  • Drives better decisions with accurate, clean records

Context-Aware Capture

Apps automatically connect each record to the right job, asset, or location; so every photo, file, or update is always in context.

  • Eliminates manual cross-referencing or paperwork matching
  • Faster, more accurate tracking for Ops and compliance
  • Makes audits and root-cause analysis much easier
  • Reduces lost evidence and error rates

Version + Change Tracking

Every update is recorded, with full history and version control, so records are always current and fully auditable.

  • Prevents outdated info from being used in decisions
  • Makes compliance and incident investigation easy
  • Shows who did what, when + where
  • Supports collaboration and accountability

3. Automate Reviews + Sharing.

Rayven apps move information, evidence, and tasks automatically to any of your current systems. Trigger reviews, approvals + compliance checks, so nothing is missed or delayed by paperwork.

Why this matters
Your processes run faster and more reliably, with less admin; freeing your team to focus on real work, not chasing signatures.

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Compliance + Audit Trails

Every action, sign-off + comment is tracked and timestamped; providing a full audit trail, ready for reporting or regulators.

  • Reduces compliance workload and risk
  • Makes preparing for audits fast and painless
  • Transparent record of who did what, when
  • Supports ISO, HSE + regulatory requirements

Automated Approvals

Set up rules for reviews and sign-offs; Rayven apps move jobs forward automatically, so nothing gets stuck in someone’s inbox.

  • Cuts approval turnaround time dramatically
  • Reduces manual chasing and follow-ups
  • Ensures only complete, correct records reach approvers
  • Keeps you audit-ready and fully documented

Smart Notifications + Alerts

Apps notify the right people instantly - by email, SMS, or in-app - when actions, issues, or escalations occur in the field.

  • No more missed updates or lost requests
  • Teams act quickly on real-time information
  • Prevents small issues from becoming big problems
  • Improves response times and accountability

4. Connect, Sync + Deliver Data.

Rayven apps make sure everything captured in the field is instantly synced; giving Ops, managers + connected systems live, accurate information for every job.

Why this matters
You get the complete picture in real-time, so decisions, reporting + follow-up actions are based on what’s actually happening, not yesterday’s emails.

Real-Time Sync

Field data, photos, and updates flow instantly to the office, dashboards + your other platforms. No waiting, no manual uploads.

  • Everyone sees the same, up-to-date information
  • Reduces lag, confusion +  double handling
  • Supports distributed, remote, or mobile teams
  • Keeps performance and compliance metrics live

Seamless Integrations

Rayven connects your field apps to your CMMS, ERP, HSE, SCADA, IoT, document control + more; fitting into your existing environment.

  • No rip-and-replace or IT headaches
  • Automates sharing with other critical systems
  • Enables end-to-end process automation
  • Scales as your needs change

Secure, Centralised Access

All records, evidence + updates are stored securely in one place. Searchable and accessible by those who need them, anytime.

  • Prevents data silos and lost evidence
  • Supports robust access controls and permissions
  • Makes audits, investigations + reporting easy
  • Builds a trusted operational history for every job

Rayven technical FAQs.

Rayven is complete and all-in-one - we even handle the boring bits. Find out more below:

Rayven’s team designs, builds, and delivers every custom app for you, based on your actual field requirements - no dev or low-code skills needed.

Yes. All Rayven apps work fully offline; teams can capture and submit data anywhere, and everything syncs automatically when reconnected.

Anything: photos, videos, sound recordings, QR codes, signatures, files, text, checklists, sensor readings, and more - whatever your workflow needs.

Absolutely. Rayven can update, add, or customise any app feature as your processes evolve, and power users can self-edit if desired.

Yes. We connect your apps to CMMS, ERP, HSE, SCADA, IoT, document control, and more; delivering data where you need it.

All data is encrypted, stored securely in the cloud, and access is managed by robust permissions and user roles.

Most solutions are delivered, configured, and live within weeks - no long projects, no rip-and-replace, no disruption.

Any device with a browser - mobile, tablet, laptop, or desktop - no app install required.

Yes. Access can be granted via QR codes or temporary links - no accounts needed, perfect for contractors or visitors.

Yes. Every action, entry, and sign-off is logged for full traceability and compliance, with exportable reports and dashboards.

Ongoing support, updates, and enhancements are included. Rayven partners with you to keep everything running and evolving.

Yes. Apps can send notifications, trigger workflows, or launch other processes. Actions happen instantly and nothing is missed.

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Rayven is loved by IT, Digital, Ops... everyone.

Rated 5/5 based on over 120 reviews across SourceForge, Capterra, GetApp, Software World, DEVPOST + G2.

  • 'Easy IoT solutions.'


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  • "A practical solution
    for connecting our
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    EtikaEtiko    , CEO, Machinery

  • 'Fast, reliable, and
    developer-friendly.'

    Chloe, IT
    SourceForge

  • 'Allows us to deliver
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    of different energy
    and IoT solutions.'

    GavinGavin, CEO
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  • "A more user-friendly
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  • "A versatile low-code
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  • 'The best balance
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    Capterra

  • 'Switch to code when
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  • "A true all-in-one
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    IT Consultant

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  • 'We see Rayven as
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  • 'Incredible for
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  • "Fast automation, great
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    G2

  • 'A powerful all-in-one
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  • 'Powerful adaptive
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  • "Rayven services
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    JeffreyJeffrey    , Product Supervisor,
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  • 'Scalable low-code
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    Prafull, Developer
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  • 'The platform's flexibility
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    Digital Manger
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  • 'Powerful loT + AI platform
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  • "Scales with you -
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  • 'Rayven helped us
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    Erin, Senior Manager

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