Custom Form Builder

Rayven's custom form builder creates structured data capture interfaces for any operational process.

Build forms using a drag-and-drop field configuration - text, numeric, date, dropdown, multi-select, file upload + more. Apply validation rules, conditional display logic + role-based field visibility.

Forms are embedded in dashboards or deployed via direct URL or QR code scan. Every submission fires a connected workflow immediately, routing data to storage, processing, AI nodes or automated actions without manual re-entry. No spreadsheets, no paper, no disconnected email chains.

Drag-and-drop field configuration

Build forms using a visual field configuration interface. Add text, numeric, date, dropdown, multi-select, file upload + button fields without code. Configure validation rules, required field settings + display order per form. Changes deploy immediately - no release cycle required.

Conditional display logic

Show or hide fields based on prior selections using configurable display logic. A dropdown selection can reveal or hide relevant follow-up fields, keeping forms clean + context-relevant for the person completing them. Complex conditional paths are configured within the form builder without JavaScript.

Real-time workflow trigger on submission

Every form submission fires the connected workflow immediately. Submitted data is available to all downstream workflow nodes - storage, AI processing, automation + alerting - within seconds. Approval routing, work order creation, alert dispatch + database writes all trigger automatically from the submission event.

Role-based field visibility

Configure which fields are visible to which user roles. A manager's view of the same form might include approval fields, cost inputs + priority settings that a frontline worker doesn't see. Role-based visibility ensures every user sees only the fields relevant to their task.

File attachment capture

Forms support file upload fields for image capture, document submission + evidence collection. Attachments are stored via FTP immediately on submission and available to connected workflows - for AI extraction, archival, compliance documentation or downstream processing.

Embedded + standalone deployment

Embed forms within Rayven dashboards + application interfaces, or deploy via direct URL or QR code scan for standalone access. Field teams access forms from any browser on any device without app installation. Asset-specific QR codes launch pre-configured forms directly against the correct UID.

The custom form builder sits in the Presentation Layer as the human data entry interface connecting directly to the Integration Layer's data ingestion capabilities.

Form submissions enter the platform as workflow trigger events.
Submitted data flows through the Execution Layer's processing + logic nodes.
The Data Layer stores submission records in Primary or Secondary Tables.
The Presentation Layer surfaces form-captured data in dashboards, reports + operational interfaces.

Manual form data and automated data sources merge into the same workflow pipeline.

Text, numeric, date/time, dropdown, multi-select + file upload. Validation rules can be set per field - required/optional, format constraints, numeric ranges + more. Additional interactivity and custom field types are available via HTML + JavaScript injection.

Yes. Form widgets are a standard Presentation Layer component and embed directly within any dashboard or application screen. Forms can sit alongside charts, tables + KPI tiles in the same interface - allowing data capture and data display to coexist in a single operational view.

Immediately. Form submissions trigger the connected workflow in real time. Submitted data is available to all downstream nodes - storage, AI, automation + alerting - within seconds of submission.

Yes. Forms launched via asset-specific QR codes carry a UID parameter that scopes the submission to the correct record. The same form template captures data against different UIDs without duplication - form submissions are automatically associated with the correct asset or entity.

Yes. A form submission event can route into an approval workflow chain. The submitted data is the payload; the Conditional Filter or Rule Builder evaluates it and routes to the appropriate approval path. See the Approvals + Exceptions page for full detail on approval workflow configuration.

Yes. File attachments are stored via FTP immediately on submission within Rayven's secure hosting infrastructure. Files are encrypted at rest + in transit. Access is governed by role-based permissions. Attachments are immediately available to connected workflows for AI processing, archival or downstream handling.

Yes. Conditional display logic - showing or hiding fields based on prior selections - is configured within the form builder without JavaScript. For more complex conditional interactions, HTML + JavaScript injection is available as an extension.

Yes. Forms deployed via direct URL or QR code are accessible by any user with the link - no Rayven account required for submission. Access control for sensitive forms can be configured using role-based authentication where required.

Yes. Every form submission is stored as a workflow execution record in Cassandra with full payload content, submitter identity (where authenticated), timestamp + processing outcome. The Inspect Data tab shows the complete submission payload at every downstream workflow step.

Yes - for most operational data capture scenarios. Mobile browser access via URL or QR code, file attachment support, conditional logic, real-time workflow integration + audit logging cover the full range of field-based, inspection-based + approval-based paper process digitisation requirements.

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Custom form builder.

Every form you need, configured without code.