Custom Education Software | Automation, Systems + AI

Trusted by 240+ teams across Australia + globally

The shift

Your institution has the data.
Your team is chasing it.

Student records sit in one system, results in another, fees in a third. Timetables run off spreadsheets. At-risk students surface weeks too late. Your student, learning + finance systems are all there - just not talking.

Rayven connects every source and writes decisions back to the systems running your institution - live, closed-loop, on what you have already got. Your team spends the day on students, not reconciling systems.

app.rayven.io / education

Enrolment + pipeline, liveEvery applicant, every stage Whole-institution visibilityAll your systems in one view Ask your institution a questionPlain-English answers from your data Fees + cashflow, forecastSee the position before census Compliance + audit evidenceCaptured at source, not reconstructed Campus + facilities, liveWhat is running now, not last term

Where education teams are stuck

The work nobody wants is the work eating your operations team.

Student data is scattered across half a dozen systems

The student system, the learning platform, the CRM, finance, and timetabling - none of them joined up. Staff re-key the same student record into all of them, every intake.

Decisions are made on data that is weeks old

By the time the report lands, the term is half over. At-risk students are spotted after they have already disengaged. Timetable clashes get fixed by hand.

Enrolment + compliance reporting is rebuilt by hand at deadline

Census returns, funding claims, regulator reports - reconstructed manually every cycle, costing weeks the team should be spending on students.

Reporting eats the time that should go on teaching

Staff pull numbers from five systems into a spreadsheet to answer one question. The people closest to students spend their week on admin.

What we build

What we build for education + training providers.

A snapshot of what we deliver - named applications, live in 2-12 weeks, on your existing systems, by an Australian team. AI-led tools lead the list; portals, workflows + integrations follow.

AI student-retention prediction

Spot disengagement before they drop out

AI enrolment + yield forecasting

Know which offers will convert

AI at-risk early-warning

Attendance, results + engagement, one signal

AI timetable + room optimisation

No clashes, full utilisation

AI attendance + engagement scoring

Who needs a nudge, this week

AI fees + cashflow forecasting

See the position before census

AI compliance-risk modelling

Gaps surfaced before the audit

AI applicant scoring + triage

Right applicant, right course

AI resource + capacity planning

Staff, rooms + cohorts, balanced

AI conversational reporting

Ask your data, get an answer

Student dashboards

Cohort, course + campus in one view

Enrolment + admissions apps

Apply to enrol, one flow

Attendance + engagement apps

Captured live, not at term-end

Compliance + reporting portals

Audit-ready evidence on demand

Timetabling + room apps

Schedule, allocate + report

Student-services portals

One place for every request

Census + funding-return apps

Built once, run every cycle

Staff + workforce dashboards

Workload, capacity + leave, live

Campus + facilities apps

Assets, maintenance + bookings

Alumni + engagement portals

Stay connected after graduation

Finance + fees integration

Finance, accounting + payments

Student-system integration

Records, results + enrolment data

Learning-platform integration

Content + activity data

Mobile campus inspection apps

Capture on campus, sync anywhere

Single source of truth

All your data, unified

Tell us what you need built → Explore custom apps + software →

Why we're faster, better + lower cost.

Don't start from scratch: we balance customisability + capability with speed and long-term support.

70%

Ready-to-go
from the start.

The Fragmented Enterprise Stack.

Integration

Storage

Streaming

Workflow

App Dev

Data Lake

Visualization

IoT / ML

Security

→

Security, Governance + Hosting

Presentation / UI Layer

Execution Layer

Data Layer

Integration Layer

↑ ↑ ↑

Your Systems + Infrastructure

IT Systems · OT Systems · IoT · Data Streams · Files + Data · Third-Party

One platform with the capabilities of multiple technologies - united, ready + managed for you.

30%

Customised for you.

Built for your needs - no bloat, no consultants, no lock-in.

Download our free eBook to discover how you can integrate + modernise your existing education software and rapidly create your own operational applications - without ripping out current systems or technology.

This FREE eBook explores:

How and why current software is holding you back + what you can do about it
The 'Over-the-Top' approach and what it involves
How OTT compares to existing approaches (timescale, cost + ROI)
How to build the business case + roadmap for operational software

Discover how you can create future-fit applications + add AI in weeks.

Education FAQs

Questions education + training leaders ask us.

Can Rayven connect to our student, learning + finance systems without replacing them?

Yes. Rayven sits over the systems your institution already runs - student records, learning platforms, CRM, finance, timetabling, and facilities - and reads and writes to them bidirectionally. 1,228+ fast-track connectors, plus a builder for anything we do not already have.

How long until we can show staff real-time dashboards instead of end-of-term reports?

Two to 12 weeks for Done-for-you delivery; three weeks is our platform average. We start with one operational view live and working - enrolment, attendance, or finance - then expand across the institution.

Where is our students’ data hosted, and how is it governed?

Cloud, on-premise, private cloud, or hybrid - we deploy where your data residency + governance requirements need us to. Encryption at rest and in transit, granular access control, full audit logging. Configurable to your jurisdiction’s data residency rules.

Can your AI (MCP) read our student + enrolment data through Claude or ChatGPT?

Yes. Rayven MCP lets any LLM - Claude, ChatGPT, or your own model - query and act on your live data. Real-time access, no data prep, governed and audit-logged at field level.

Do we keep ownership of the workflows + apps you build for us?

Always. Your data stays yours and your applications stay yours. We use the same toolkit we give you, so you are never locked out of what we build together.

How do you handle audit trail, role-based access + segregation of duties for compliance reporting?

Built in. Every action, observation and change is logged with user, timestamp + before/after state. Role-based access controls extend down to field level; approval and maker-checker workflows are configurable per process. SOC 2 and ISO 27001 controls. Configurable to your jurisdiction’s compliance reporting requirements.

How is this priced - per student, per campus, per user?

A flat subscription: one platform, one team, one commercial arrangement. No per-student, per-campus, or per-user fees. Pricing is transparent and discussed up-front.

Can our team extend what you build without coming back to Rayven?

Yes. Everything we build sits on the same Rayven Platform you have access to. Your team can extend, modify + build new on top using the same visual builders we use.

Get started

Spend the day on students - not reconciling systems.

Talk to an engineer. Free assessment. Honest answer on what we can do for your institution, by when, at what cost.

Talk to us → Free assessment →

5/5 across 140+ reviews · 240+ deployments live · 24+ industries served

AVAILABLE

“Tell me what you need, by when. I’ll tell you what we can do, honestly.”

Australian-based engineer
Education + training specialism

✓ No hard sell · ✓ Honest scope · ✓ Fast reply

Give AI agents all your data.

Sectors

Job Roles

Overview

Set Engagements

Overview

We Partner With

Library

Our Company

Get AI running enrolment, retention + compliance - lift every outcome.

Your institution has the data.
Your team is chasing it.

The work nobody wants is the work eating your operations team.

Student data is scattered across half a dozen systems

Decisions are made on data that is weeks old

Enrolment + compliance reporting is rebuilt by hand at deadline

Reporting eats the time that should go on teaching

Everything you need to run a connected institution.

AI Data Fabric

MCP

Agentic AI

Custom apps + portals

Real-time data

Integration

Automation

What we build for education + training providers.

We deploy over the top of what you already run.

Why we're faster, better + lower cost.

Ready-to-go
from the start.

Customised for you.

The New Rules of Operational Software.

Questions education + training leaders ask us.

Can Rayven connect to our student, learning + finance systems without replacing them?

How long until we can show staff real-time dashboards instead of end-of-term reports?

Where is our students’ data hosted, and how is it governed?

Can your AI (MCP) read our student + enrolment data through Claude or ChatGPT?

Do we keep ownership of the workflows + apps you build for us?

How do you handle audit trail, role-based access + segregation of duties for compliance reporting?

How is this priced - per student, per campus, per user?

Can our team extend what you build without coming back to Rayven?

Spend the day on students - not reconciling systems.

Give AI agents all your data.

Sectors

Job Roles

Overview

Set Engagements

Overview

We Partner With

Library

Our Company

Get AI running enrolment, retention + compliance - lift every outcome.

Your institution has the data.Your team is chasing it.

The work nobody wants is the work eating your operations team.

Student data is scattered across half a dozen systems

Decisions are made on data that is weeks old

Enrolment + compliance reporting is rebuilt by hand at deadline

Reporting eats the time that should go on teaching

Everything you need to run a connected institution.

AI Data Fabric

MCP

Agentic AI

Custom apps + portals

Real-time data

Integration

Automation

What we build for education + training providers.

We deploy over the top of what you already run.

Why we're faster, better + lower cost.

Ready-to-gofrom the start.

Customised for you.

The New Rules of Operational Software.

Questions education + training leaders ask us.

Can Rayven connect to our student, learning + finance systems without replacing them?

How long until we can show staff real-time dashboards instead of end-of-term reports?

Where is our students’ data hosted, and how is it governed?

Can your AI (MCP) read our student + enrolment data through Claude or ChatGPT?

Do we keep ownership of the workflows + apps you build for us?

How do you handle audit trail, role-based access + segregation of duties for compliance reporting?

How is this priced - per student, per campus, per user?

Can our team extend what you build without coming back to Rayven?

Spend the day on students - not reconciling systems.

Your institution has the data.
Your team is chasing it.

Ready-to-go
from the start.