WAVE INTEGRATION · BUILT FOR EVERYTHING ELSE

Wave integration that reaches the systems other tools can't.

Q: What systems can Rayven connect Wave Invoicing to?

Rayven connects Wave Invoicing to 600+ systems including [HubSpot CRM](/solutions/data-integration-platform/crm-integration/hubspot-crm-integration), [Salesforce](/solutions/data-integration-platform/crm-integration/salesforce-sales-cloud-integration), scheduling tools, payment gateways and sibling billing tools like [FreshBooks](/solutions/data-integration-platform/billing-integration/freshbooks-billing-integration) and [Invoice2go](/solutions/data-integration-platform/billing-integration/invoice2go-integration). Custom integrations are part of done-for-you delivery.

Connect Wave Invoicing to every CRM, payment gateway + AI agent your service business runs on. Turn invoice templates, recurring billing and Wave Payments into real-time deal-to-cash and AI-led reminders.

Get my Wave integration plan → Talk to us

★★★★★5/5 · 140+ reviews Australian-built 99.9% platform uptime

Live demo · Claude querying Wave + ops via Rayven MCP

What's the status of the CRM (work won) → Wave Invoicing flow today?

All flowing. Won work raises the invoice is live. No blockers flagged.

CRM (work won)Wave Invoicing

Trusted by 240+ teams across Australia + globally

THE REALITY

Wave is brilliant at what it does. Useless at everything else your data + AI needs to touch.

Invoices get raised by hand after the job. Wave payments reconcile on a schedule. Reminders fire on a fixed cadence regardless of the client. AI projects stall because invoice and payment state sits behind rate-limited API calls.

The integration tool you've already tried probably can't fix it.

What Zapier + iPaaS reach

SaaS-to-SaaS. Useful, until it isn't.

Connectors for Wave, Slack + a thousand other SaaS apps. Cheap + fast for the easy half of integration. Where they hit a wall:

CRM that should raise Wave invoices from won work and see live payment status
Accounting platforms that need invoice and payment postings against the right customer
Project + scheduling tools that should bill on job completion
Payment reminders that need to escalate on behaviour rather than a fixed schedule
Data warehouses + AI agents needing live invoice, payment and reminder signals

What Rayven reaches

CRM, ERP, payments, accounting + AI. One platform.

The integration platform built for what other tools can't (or won't) reach - plus an AI data fabric, MCP server + app builder layered on top.

Wave + every CRM, ERP and accounting system
Payment gateways, CRM, ERP, accounting + custom-built connectors.
Files, legacy SQL, FTP + custom-built connectors
Real-time bidirectional sync, tier-aware + rate-limit-safe
AI Data Fabric, MCP, automation + custom apps included

WHAT YOU CAN BUILD

Wave + Rayven: AI, automation + tools that reach every system you run.

5 examples of what Rayven customers run on Wave + integrated systems. Built in weeks, not months.

CRM (work won) → Wave Invoicing

Won work raises the invoice

Won work in HubSpot CRM or a completed job in a scheduling tool creates a Wave invoice from template with the right client, items and tax. Billing fires without manual entry.

Anything that needs my attention right now?

3 items. 1 deal stuck, 1 account flagged, 1 task overdue.

WaveCRM (work won)

Wave Invoicing → CRM + customer portal

Payment status back to the account

Invoice status, payment captured and balance flow back to CRM and a branded customer portal. The business owner sees who has paid without opening Wave.

Full picture on this account before my call?

Brief loaded. 8 open items, 3 risks, 2 expansion signals.

WaveCRM + customer portalUnified

Wave Payments → Accounting + reconciliation

Payments reconcile to the right customer

Card and ACH payments through Wave Payments match against invoices and post to the right customer record. AR clears in real-time; no end-of-month matching scramble.

Reconcile this month's pipeline + finance.

$1.82M aligned, $48k variance flagged. Owners notified.

WaveAccountingSAP

Overdue invoices → AI reminders + collections

AI-led reminders beyond fixed cadence

Overdue invoices trigger AI-sequenced reminders timed to each client's payment behaviour, not a static schedule. Recovered payments post automatically; persistent non-payment routes to the owner.

Booked revenue vs Wave closed-won this month?

$2.41M booked, $2.39M closed-won. Two deals awaiting invoice - flagged.

WaveOverdue invoicesAI reminders

Wave Invoicing → Data warehouse + AI agents

Payment behaviour, AI-ready

Every invoice, payment and reminder streams into Rayven's data fabric. AI agents query live payment behaviour, average days-to-pay and overdue exposure across the client base.

Any production delays linked to open opportunities?

2 delays. Line 3 down 4 hrs, batch 88 short 14 units.

WaveData warehouseMES

BEYOND INTEGRATION

Integration is the start with Rayven.
Here's what comes with it.

Rayven isn't just a Wave connector. It's the operational software platform underneath - so once Wave is connected, four more capabilities come online by default.

AI-ready data layer (AI Data Fabric)

Wave data joined with ERP, IoT + legacy - contextualised, unified and structured so AI models, agents and tools can use it without ETL prep work.
Learn more →

Live AI access (Rayven MCP)

Claude, ChatGPT + Gemini get live, governed access to Wave and every other connected system. Your AI stops guessing - cites real Wave records + numbers.
Learn more →

Automation + AI agents

Workflows + AI agents act on Wave data without human intervention - escalate at-risk accounts, trigger operational work, auto-update forecasts, draft customer comms.
Learn more →

Custom apps + portals

Unified customer portals, ops dashboards, mobile field apps, partner portals - built on top of integrated Wave data. No separate BI tool, no separate dev stack.
Learn more →

All on top of your existing stack. No rip + replace. Wave stays Wave. Rayven works on what you've already built. Specifically tuned for Wave GraphQL query-cost handling + Wave Payments reconciliation.

The Rayven

AI Data Fabric

MULTIMODAL DATA IN

THE RAYVEN PLATFORM

AI CAPABILITIES OUT

SCADA + OT

Databases

Streaming Feeds

IoT + Sensors

Documents + PDFs

Video + Images

Audio + Voice

Manual + Forms

APIs + Webhooks

AI Agents

Predictive AI + ML

Conversational AI

Real-time Training

AI-led Execution

Multimodal AI

Anomaly Detection

Forecasting

Vision + Edge

Gen AI Summaries

WAVE INTEGRATION · WHICH PATH

Pick the right tool for your stack.

Wave integration looks different at every scale. Honest comparison of the four common paths - Rayven only wins on some of them.

Capability

Rayven

Zapier · Workato

MuleSoft · Boomi

Build it yourself

Wave to other SaaS

Yes

Best in class

Yes

DIY effort

Wave to legacy DB / files / FTP

Yes

Partial

Yes

DIY effort

Real-time, tier-aware + rate-limit-safe

Yes

Throttled / paid

Yes

Hard to get right

Wave GraphQL invoicing + Wave Payments reconciliation

Built in

Hits cost ceiling

Custom build

Hard to get right

AI-ready data layer + MCP for AI

Built in

Custom apps + portals on connected data

Built in

Not included

Separate product

Build it

Australian-built · sovereign deploy

Available

US-hosted

Configurable

You decide

Cost vs enterprise iPaaS

Significantly lower

Cheap at low volume

Premium pricing

Internal cost

Time to live

2-12 weeks

Days · per Zap

3-9 months

6-18 months

WHY RAYVEN · NOT JUST ANY CONNECTOR

The integration is the easy bit.
The platform + team behind it is the difference.

240+ DEPLOYMENTS

Platform + team. One commercial.

Not five vendors stitched together. Rayven is the platform AND the Australia-based expert team that scopes, builds + supports it. One commercial. No licence stacking, no finger-pointing.

GRAPHQL + WAVE-PAYMENTS NATIVE

Built for Wave's GraphQL + payments model.

Rayven handles Wave's GraphQL query-cost limits, Wave Payments reconciliation + recurring-invoice schedules natively. GraphQL + payment-event mapping drives real-time invoicing, payment matching and AI-led reminders into CRM and accounting - past Wave's fixed reminder cadence.

5/5 · 140+ REVIEWS

We stay after go-live.

No handoff. No disappearing. Rayven is a long-term partner when your Wave evolves, your stack changes, or you push further. 24/7 support. Same team, same platform, same commercial.

DEPLOY HOW YOU WANT

Hosted your way, where you need.

Deploy as cloud, private cloud + on-premise - in Australia, the US, the UK, or anywhere else your Wave data needs to live. Your residency, your rules, your local compliance environment.

FAQS

The questions Wave admins, RevOps + IT ask first.

If you're evaluating Rayven for Wave integration, these are the things worth knowing before booking a call.

The 30-minute call covers

Your Wave + connected stack today
What's reachable + which systems to bring in first
Live walkthrough of Rayven against your scenario
Time, scope + delivery estimate
Honest read on whether Rayven's the right fit

What is Wave Invoicing integration?

Wave Invoicing integration is the practice of connecting Wave invoicing and payments to the rest of your stack - CRM, scheduling tools, payment reminders and AI - so invoices and payments flow in real-time. Rayven delivers Wave Invoicing integration as part of an AI data fabric, not a single-purpose connector.

How is this different from the Wave accounting integration?

This page covers the billing side - invoice templates, recurring billing, Wave Payments and reminders. For books, reconciliation and reporting, see the Wave Accounting integration. Rayven runs both on one AI data fabric, so billing and books stay aligned.

What systems can Rayven connect Wave Invoicing to?

Rayven connects Wave Invoicing to 600+ systems including HubSpot CRM, Salesforce, scheduling tools, payment gateways and sibling billing tools like FreshBooks and Invoice2go. Custom integrations are part of done-for-you delivery.

How long does Wave Invoicing integration take with Rayven?

Most Wave Invoicing integrations go live in 2-12 weeks. A single CRM-to-invoice or payment-reconciliation flow runs in 2-3 weeks; a full billing fabric with AI-led reminders runs 6-12 weeks. Choose DIY, done-for-you or hybrid delivery.

Does Wave have a native API? Why does Rayven add value on top?

Yes - Wave ships a REST API. Rayven adds value because production billing needs more than a connector: rate-limit handling, raising invoices from CRM and scheduling tools, reconciling Wave Payments to the right customer, AI-led reminders and the agent and portal layers on top. Rayven complements Wave Invoicing. Read more in how Rayven works.

What are the most common Wave Invoicing integration use cases?

Top use cases are work-to-invoice, payment reconciliation, recurring billing, AI-led reminders and live payment-behaviour analytics. See the automations above for specifics.

What are the technical specifics of Wave Invoicing integration with Rayven?

Rayven uses Wave's GraphQL-based REST API via OAuth 2.0 for real-time bidirectional sync. GraphQL query-cost limits are managed through query shaping, batching and back-pressure so high account volume on the free tier never overshoots the cost ceiling. Invoices, invoice templates, recurring invoice schedules, customers, Wave Payments transactions and reminder events are preserved through the integration with field-level mapping into CRM, scheduling tools and accounting targets. Card and ACH payments through Wave Payments reconcile against invoices and post to the right customer record. Overdue invoices drive AI-led reminder sequencing rather than Wave's fixed cadence. Wave Payments availability by region is handled per account. This is the billing-side integration; for books and reconciliation see the Wave Accounting integration. Multi-business owners reconcile to one customer master via Rayven's customer-master layer. Validated against Wave Invoicing with Wave Payments enabled in supported regions.

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Wave integration that reaches the systems other tools can't.

Wave is brilliant at what it does. Useless at everything else your data + AI needs to touch.

SaaS-to-SaaS. Useful, until it isn't.

CRM, ERP, payments, accounting + AI. One platform.

Wave + Rayven: AI, automation + tools that reach every system you run.

Won work raises the invoice

Payment status back to the account

Payments reconcile to the right customer

AI-led reminders beyond fixed cadence

Payment behaviour, AI-ready

Integration is the start with Rayven.Here's what comes with it.

AI-ready data layer (AI Data Fabric)

Live AI access (Rayven MCP)

Automation + AI agents

Custom apps + portals

Rayven is a five-layer platform ALL your integrations + much morecan run on.

Pick the right tool for your stack.

The integration is the easy bit.The platform + team behind it is the difference.

Platform + team. One commercial.

Built for Wave's GraphQL + payments model.

We stay after go-live.

Hosted your way, where you need.

The questions Wave admins, RevOps + IT ask first.

The 30-minute call covers

What is Wave Invoicing integration?

How is this different from the Wave accounting integration?

What systems can Rayven connect Wave Invoicing to?

How long does Wave Invoicing integration take with Rayven?

Does Wave have a native API? Why does Rayven add value on top?

What are the most common Wave Invoicing integration use cases?

What are the technical specifics of Wave Invoicing integration with Rayven?

Wave + AI integration.In weeks, not months.

Integration is the start with Rayven.
Here's what comes with it.

Rayven is a five-layer platform ALL your integrations + much more
can run on.

The integration is the easy bit.
The platform + team behind it is the difference.

Wave + AI integration.
In weeks, not months.